Democratic Republic of the Congo: Fleet & Workshop Manager

Overview of CTG:

• CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we can act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.

Overview of the position:

• Responsible for the overall management & oversight of all fleet management & workshop activities for the truck fleet & coordinate fleet operations in accordance to the procedures, normative guidelines & business rules as set by client.

Role objective:

Under the general supervision of the Head of Logistics & in coordination with all fleet staff, the incumbent shall perform the following duties:

• Manage the arrival of the new a trucks & dispatch them to the different sub offices as needed.
• Manage & monitor the performance of the trucks & trailers to achieve maximum utilization, vehicle routing & scheduling for the timely deliveries of both food & non food items for operational needs.
• Directly manage WFP staff, Workshop Managers, Drivers & Convoy Leaders to ensure that they report on time & work efficiently.
• Manage & ensure that all reports & information as required by the organisation are produced promptly on a timely basis. Additionally, analyse information & quality of report prior to distribution.
• Ensure that the Fleet Management System (FleetWave) is implemented in accordance with WFP fleet management rules.
• Ensure that workshop staff forecasts & requisitions spare parts. Preparation of orders for spare parts, tools, tires & materials required for the operation & submit these requests for the approval.
• Ensure that workshop staff manages POL (Petroleum, Oil & Lubricants) & ensure that the quality/quantities of the supply of fuel & lubricants are in accordance to standards set.
• Ensure that all repairs & maintenance performed by WFP/external workshops to vehicles/machinery are in accordance with the required standards established to achieve maximum reliability with minimum downtime & quality workshop management maintained.
• Establish the necessary resources to match the overall operational requirements & monitor trends upwards or downwards & adjust resources accordingly to match these trends.
• Implement best practices established & ensure that KPI’s (Key Performance Indicators) are maintained with parameters set.
• Ensure that all administrative requirements for trucks & Drivers are maintained & valid thus making sure that the renewals of all contracts, insurance policies are done on a timely basis.
• Ensure that minimum Health & Safety requirements are met in full, together with considerations for environmental needs.
• Continuously collect & collate valuable data or information relating to improvements required for standardization & development purposes for fleet management & communicate this information to other staff in fleet.
• Share experiences gained with other staff members & strive towards creating good team building & harmonious atmosphere.
• Demand for services should be matched to resources available.
• Institute proper systems of inventory, storage & ordering of spare parts, fuel & lubricants.
• Plan & introduce Preventative Maintenance (PM) systems.
• Monitor, control & report on the utilization of all supplies for the trucking fleet.
• Provide technical advice on trucks & other related transport matters.
• Prepare monthly reports on the truck fleet’s operating costs.
• Prepare the WFP trucks for fleet operation for under field conditions in difficult accessible areas.
• Ensure that other personnel like FMS, Storekeeper, Mechanics & Drivers are trained & that their professions capacity is being brought to a standard suitable for the project.
• Travel occasionally, as required by the assignment.
• Perform any other duties as requested by immediate Supervisor.

Project reporting:

• This role reports to the Head of Logistics.

Team Management:

• Directly manages Workshop Managers, Drivers & Convoy Leaders.

Education:

• Diploma in Post-Secondary Studies, Preferably Technical Studies (e.g. General Mechanics, Logistics).

Work experience:

• Minimum of 3 years of demonstrable relevant Fleet Management experience.

Geographical experience:

• Minimum of 5 years of experience in Africa (essential).

Languages:

• Fluency in English and French are essential.**Key competencies:**

• Strong knowledge of fleet management system.

• Strong experience in managing truck fleets & workshops.

• International experience in working with advanced fleet management systems & supply chain systems.

• Proficiency in MS Office (Word, Excel) & knowledge of transport tracking system.

• Highly numerate with an innate ability to analyse & interpret data quickly & recommend improvements.

• Strong analytical abilities, quantitative & qualitative, able to leverage analytical skills in Excel.

Other relevant information:

• Working knowledge (proficiency/Level C) of English and French is required.

Candidates interested in applying for this role need to register on CTG website as a candidate and apply for this role using this link:
https://recruitmentctg.force.com/xcdrecruit__Site_ExternalPositionDetails?id=a111o00000F6Ozc