Democratic Republic of the Congo: Associate Procurement Analyst

Functional Responsibilities

Under the direct supervision of the Procurement Specialist and overall guidance of the Head of Support Services, the Procurement Analyst provides support to the Procurement Specialist as his/her deputy in the supervision of the Procurement team and is responsible for effective delivery of procurement services in order to obtain the best value for money. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit in collaboration with the Procurement Officer.

The Procurement Analyst works in close collaboration with the Operations, Programme and project teams, UNOPS HQs staff and Government officials to successfully deliver procurement services.

Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:

• Full compliance of procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.
• Operational Hub procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit.
• Analysis of requirements and synthesis of proposals for cost-saving and reduction strategies.
• Synthesis of proposals and implementation of contract strategy in the Operational Hub, including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment.
• Implementation of the strategic procurement in the Operational Hub, including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.
• Proper monitoring of vendor registration reporting and vendor management.
• Quality assurance of overall procurement processes.

Manages and guides procurement processes for Operational Hub, projects, and at the request of other Agenciesfocusing on achievement of the following results:

• Timely and duly prepared procurement plans for the office and projects and monitoring of their implementation.
• Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
• Review and certification of submissions to the Contract and Procurement Committee and Advisory Committee on Procurement
• Management of procurement contracts.
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
• Proper monitoring of all procurement processes.
• Preparation of cost-recovery bills in ATLAS for procurement services provided by UNOPS to other Agencies.

Ensures introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
• Management of e-procurement module.

Ensures facilitation of knowledge building and knowledge sharing in the Operational Hub, focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on Procurement
• Synthesis of lessons learnt and best practices in Procurement.
• Sound contributions to knowledge networks and communities of practice.

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