Country: Democratic Republic of the Congo
Closing date: 03 Oct 2016
Oversee the provision of the logistical support for the programme, with responsibility for ensuring an effective supply chain is in place at all times, and that standard logistics and related administrative systems are established and implemented within Medair country programmes. The role provides strategic direction, management and evaluation of all aspects of logistics, ensuring relevant information; reporting and accountability requirements are met. The Logistics Manager also plays an important role in external representation, legal compliance, team leadership and capacity building of logistics staff.
Project Overview
Emergency health projects targeting displaced, war affected and vulnerable populations in NE Congo. Projects aimed at long term and sustainable behaviour change in general population and state health employees to improve public health outcomes.
Medair
Medair is a humanitarian organisation inspired and motivated by Christian faith to relieve human suffering in some of the world’s most remote and devastated places. We bring relief and recovery to people in crisis, regardless of race, creed or nationality. As signatories of the Red Cross Code of Conduct, we believe that aid should be given to everyone who is in need, regardless of political, social or religious viewpoint. We save lives in emergencies and then stay to help people recover from crisis with dignity—working side by side with communities to leave a lasting impact. We provide a range of emergency relief and recovery services: health care and nutrition; safe water, sanitation, and hygiene; shelter and infrastructure. Internationally recruited field and headquarters staff lead the organisation, supported by nationally recruited staff to implement programmes locally.
Workplace
Goma, D.R. Congo. Take a look at Medair’s work inD.R. Congo**.**
Starting Date
As soon as possible.
Initial Contract Details
Full time, minimum contract 24 months.
Key Activity Areas
Logistics Management – Supply Chain
- Provide technical oversight and ensure proper supply chain management practices and procedures are in place and maintained according to Medair standards. To include sourcing and procurement, warehousing, transportation and management of logistics resources in fleet, equipment and facilities.
- Share information on assessments and proposed interventions, providing overviews of logistics requirements for the development of project proposals and subsequent projects. Proactively engage with key staff to ensure project planning and budgeting.
- Manage the procurement process in accordance with Medair policies and procedures, in a transparent, accountable, efficient and cost effective manner. Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items.
- Locate and negotiate contracting for storage/warehousing that is secure, well-maintained, and meets health and safe working practice requirements. Oversee warehouse operations. Conduct periodic ‘spot checks’ and put systems in place to increase stock reliability.
- Ensure international / national transportation of freight by land, sea and air is in line with programme budgets / needs ensuring the most cost effective and reliable transport is used for the timely delivery of supplies to projects. Actively engage with freight forwarding agencies, freight handling/clearance agents, and local customs, to ensure cargo is managed at all points of the supply chain.
Logistics Management – Resources
- Ensure the management of vehicle fleet is in line with Medair standards; ensure appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and maintenance schedules are adhered to. Ensure usage of fuel is correctly supervised, logged and recorded. Liaise with security personnel on security-related transport issues, such as booking in/out, satcomms, radios etc.
- Supervise and coordinate all matters regarding all types of equipment and assets including communication, IT and power.
- Support the proper management of existing field bases, establishment of new ones and closing of existing ones.
- Implement and update logistics aspects of security plan to ensure resources and facilities are ready at all times for either hibernation or evacuation.
Representation
- Proactively engage with suppliers, partners, local authorities, other NGOs, clusters and stakeholders, to plan, organise, and schedule distribution of goods and material as well as to ensure good coordination and adequate information sharing, address common concerns/problems and seek solutions.
Financial Management
- Compile and validate the logistics component of all base and project budgets. Monitor spending of assigned budgets, ensuring they are in line with Medair and donor guidelines.
Staff Management
- Manage staff with integrity and foresight, and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism. This includes recruitment, appraisal, objective setting, performance review, producing development plans, determination of training needs, establishing and monitoring work plans, etc.
- Ensure that all logistics and relevant programme staff are adequately trained and, if necessary, create possibilities for capacity building, mentoring and coaching.
Quality Management
- In conjunction with relevant manager’s review, develop and implement (as applicable) systems to improve transparency. Ensure adequate anti-fraud procedures are in place to detect and ultimately prevent loss or fraud.
Field - Team Spiritual Life
- Reflect the vision and values of Medair with team members, local staff, beneficiaries, and external contacts.
- Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
- Live, work and pray together in our Christian faith-based team settings.
- Instigate and contribute to prayer times within internationally recruited staff and HQ teams.
- Encouraged to join and contribute to Medair’s international programmes and HQ prayer network.
This job description covers the main tasks and conveys the spirit of the sort of tasks that are anticipated proactively from staff. Other tasks may be assigned as necessary according to organisational needs.
Qualifications
- Professional qualification in logistics or training in Supply Chain Management, Business Management or a related field.
- Certification in Humanitarian Supply Chain Management; Certification in Medical Logistics and / or security training are all desirable.
Languages
- Strong working knowledge of English (spoken and written).
- Strong working knowledge of French (spoken and written).
- Local language, such as Swahili, an asset.
Experience / Competencies
- Min. 2 years relevant logistics and management experience in emergency and / or development context.
- Experience of budget management and ability to prepare timely, and accurate financial reports.
- Experience working in a cross-cultural setting, preferably in the logistics sector.
- Advanced planning, coordination, assessment, analytical and problem solving skills.
- Technical understanding of mechanical and communication equipment.
- Demonstrable knowledge of rules, regulations and donor policies governing the compliance/regulatory. management of procurement rules from US, EU, UN and other agencies.
Profiles sought for Internationally Recruited Staff (IRS) roles in the field
Relief experience
- Professionals with 12 months or more relevant relief or development experience (Experienced Relief Workers).
- Professionals with less than 12 months relevant relief or development experience (New Relief Workers).
Professional
- Experienced professionals in a relevant Medair sector of expertise
- Overseas intercultural experience.
Values
- Fully committed to the Medair values; to reflect the vision and values of Medair with team members, local staff, and external contacts.
Language
- Strong working knowledge of English, spoken and written.
- Working knowledge of French, spoken and written, for French-speaking field programmes.
Personal qualities
- Able to live and work in a multicultural team under difficult conditions.
- Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, honesty, and physically fit.
Availability
- Single or married (with no children under 18). If married, your spouse must also apply.
Final selection.
- All potential candidates for field positions must successfully complete the Medair Relief & Recovery Orientation Course (ROC). Information, dates and related costs can be found via this link.
Benefits Package provided to all Internationally Recruited Staff (IRS)
- Comprehensive briefing at our Swiss Headquarters, as well as an in-country briefing.
- Security training for those going to insecure environments.
- Accommodation, food, and transportation in-country.
- Return flights to and from the country programme (one return flight for every year of service).
- Rest and recuperation (R&R) leave (including travel, accommodation, and food).
- Annual leave.
- Comprehensive medical and emergency rescue insurance, with up to 60 days post-assignment coverage, including debriefing.
- Disability insurance.
Specific benefits for Experienced Relief Workers (IRS)
(Applicants with 12 months or more relevant relief or development experience)
- A salary based upon the grade of the position and experience of the position-holder, starting from USD 1,700 per month.
- Contribution matching programme for retirement savings.
- Additional contract benefit allowance for those who commit to longer contracts.
- Highly subsidised contribution to Medair ROC travel and accommodation costs.
Specific benefits for New Relief Workers (IRS)
(Applicants with less than 12 months relevant relief or development experience)
- USD 300 per month.
- As soon as 12 months relief work or its equivalent has been completed, a salary based upon the grade of the position, starting from USD 1,700 per month, and other experienced relief worker benefits.
Working Conditions
- This is a field position and working and living conditions may be very different to that previously experienced.
How to apply:
Application Process
Before you apply, please ensure you are fully aware of the:
Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions)
Then to apply, go to http://relief.medair.org/en/jobs/positions/logistics-manager-drc-goma then:
apply for this vacancy (or another position that matches your profile), or
apply for a Medair ROC (where we can try and match your competencies to our vacancy needs).
Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed.
Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.
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